![]() That might be a good thing because I love playing with apps that help me manage it all. My name is Adrian, and I have a lot of things to keep track of. Best To-Do List Apps for Mac: Our Top Picks.What You Need to Know about Task Management.In the post about David Allen’s GTD killer app, I wrote down the process and added some useful macros. I throw these away or scan them in to put in the Reference file in DevonThink. Clean up desk and other papers “laying” aroundĭuring this step, I clean up my desk and papers. You can download the Keyboard Maestro macro’s here. By using Send and Not Send tags, I know that documents that are not tagged I need to decide what to do with this. ![]() Put an Invoice for payment in Omnifocus on the requested payment date. I can also put a piece of paper into OmniFocus for a task to do.I do not want/ need to send to the accountant for documents I have a not Send tag in DevonThink.If step two has succeeded, a Send tag in DevonThink is attached, so I know which documents are shared and which are not. ![]() Send the document/ receipt/ invoice to one of my two companies’ accounts, send an email with the receipt attached to my account.Please find below the processing of receipts in DevonThink with the help of Keyboard Maestro: If I carry an office bag while traveling, I empty my bag with all papers and put these in the scanner (to reference folder in DevonThink) or in the trash. In DevonThink, the number at the end of the link is the unique identifier you get when you copy the “database link” or “folder link.”Ġ1. Most apps support the x-callback functionality.I can do the same routine no matter which device I use, but I prefer using the iPad for the Weekly debrief routine.In the tasks, I have added in the notes section of the task contains the Shortcut link for iPad/ iPhone or link to Keyboard Maestro macro if I work on the MacBook.I repeat the tasks every Friday, based on the completion day (so if I need to skip a Friday, it is picking up the next available Friday).The tag I use is the Routine task (OmniFocus setup guide here).I use as the “defer date” every Friday 15:00 and due date Friday 17:00, every task defers x minutes later to get an automatic sort order.Please find below the general principles for the Weekly debrief list: In general, I use OmniFocus (IOS/ MacOS/ iPadOS versions) for the tasks in the Weekly debrief process. Become actual with the future (goals, outcome, and impact).The debrief step process all inboxes (virtual inboxes like mail, task lists, your bag, wallet, notebook, handwritten notes, desk, etc.).My start of the weekend feels good, and I mostly have a “clear mind” concerning work. I find loose ends that I can pick up next week and re-calibrate if goals, outcomes, and impact are still realistic. These two hours are worthwhile because mostly I acknowledge that a lot has been accomplished. It’s a rather long list, and the estimated duration of a weekly debrief for me is about 2 hours. I have some weekly “checks and balances” that I ask myself. See if everything is still working (efficient/ effective), and think about the status of value creation -> goals -> outcome -> impact and the effort and the resources (means, people, money) you still need to accomplish this aspirational Value. Next to having a fair Reveille process, you need also to clean up the remaining mess/ clutter of the week (create better chaos). I have written a blogpost about “maintaining” the system trusted. But first, bring order and make it clean again! My weekly debrief is mostly on a strategic level and covers subjects like planning, goals, and responsibility roles. ![]() If I do, I will be able to do more things for others (and myself). For me, it is about taken good care of myself. The below steps are for inspiration only.Ī lot already has been written about the importance of a weekly review/ debrief. GTD gives you some direction on how to get things out of your head, get clear, and being prepared for the things to come.
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